Safety And Security

Exchange Mail Server – How To Filter Spam

The rising threat from spam emails has increased the use of exchange server that raises the reliability of e-mail by monitoring and removing the illegitimate messages, thus ensuring the proper functioning of the system.

In today’s business world, spam e-mail has emerged as the biggest evil that is cutting productivity and adding troubles. Companies receive thousands of deceptive, indecent and irking e-mails in bulk on a regular basis. Spam is a jargon used commonly to express discarded, undesirable and promotional e-mails or junk e-mails. Spam comes in many forms. Latest forms are pdf and MP3, so spammers are on an ongoing basis exploring new ideas for getting their messages through. It is not an acronym so it does not really denote something. Actually, a spam e-mail is usually a commercial mail sent to the recipients who did not request any kind of information from the company or the individual sending it.

Getting a huge volume of unwanted commercial e-mails can significantly cost the individuals and businesses a lot of time and resources as they have to sort out the legitimate emails, removing the unsolicited messages and this process, at times, become very exhaustive and frustrating, thus hindering efficiency.

Removing spam is a lengthy process; performance of the e-mail server gets several affected and network security is also put at greater risk from malevolent e-mails. Furthermore, the company also faces the risk as these spam emails might lead to irreparable harm to the systems, thus causing disorder and a big loss of work and capital to the company. Spam emails can also carry virus and malware that can really hurt an organization.

The only measure against the spam threat ensuring total security and protection is professional assistance. Thus, the server should be shielded to assure that all the passing information is filtered and fire-walled against spam.

Typically, a server spam filter is a software application that scrutinizes the incoming messages, spotting spam on the basis of pre-determined configurations while detaching the unwanted e-mail so that it never reaches the users’ inbox. And one of the widely used servers is that developed by Microsoft. Dubbed as Exchange Server, this Microsoft product makes e-mailing more speedy and resourceful. However, it is often not efficient enough when handling spam and junk.

Spam devices can be of great help to carry out filtering at an exchange server or spam blocking at the exchange server. A server spam filter facilitates the users to automate the spam removal procedure at the server level – the receiving source – before it reaches the network of personal computers. Automating is a suggested task as it saves the personal computer and time of users in addition to the network from damage which can lead to data loss and downtime.

Installing extra spam filters at the exchange server level allows businesses to be more efficient in controlling spam and maintain the confidentiality of their emails without revealing it to external factors. Exchange Server filters operate from a central server, generally linked to several spam ‘blacklists’ that spot the recognized spam senders while evaluating every e-mail on the basis of its individual features.